Visual Meeting Minutes & Meeting Illustration
As a meeting illustrator, I capture discussions, ideas and key decisions as they happen, transforming them into colourful visual meeting minutes that tell the story of your conversation.
Combining hand-drawn imagery, words and diagrams, meeting illustration makes complex discussions easier to understand, remember and share.
What is meeting illustration?
Meeting illustration, similar to graphic recording, or live illustration, notes down information in pictorial form. The result is a summary built from text and image that helps make information more accessible, memorable and easy to share.
The resulting illustration is called ‘visual minutes’. Using hierarchy of information, I can draw information that is much easier to digest compared to a block of text.
Before becoming an illustrator, I worked in the corporate world as a design engineer, so I've experienced plenty of meetings where everyone leaves feeling energised and decisive… only to realise that the key moments are scattered across individual notebooks, scribbled on flipcharts or buried in pages of meeting minutes that nobody really wants to read.
Sure, we now have AI tools that can listen in and summarise meetings for us, but these bring their own questions around privacy, data security and environmental impact.
My USP is I’m human.
As a meeting illustrator, I listen to your conversations and capture the key themes, ideas and outcomes in a colourful visual summary combining words and illustrations. Something your team can actually enjoy looking at, refer back to and share long after the meeting has finished. You can talk to me and I’ll make sure to capture the most prevalent topics.
Your illustrated meeting minutes can be used in presentations, printed as posters, shared in newsletters or circulated by email, helping everyone stay connected to the conversation.
Think about places we see information - museums, dentists, doctors, train stations…. are you more likely to read a huge block of text on the wall, or stop to explore an image that combines text and image in tasty bite size?
Meeting illustration works on a similar principle. By making information more visually engaging and accessible, we can help people remember what was discussed and feel more connected to the decisions being made.
People also respond well to having their points illustrated and feel ownership in the decisions. I’m non-biased and will listen evenly to all the points raised.
Photos courtesy of Ana Frantz Photography
How does meeting illustration work?
Before your meeting
I’ll schedule a Zoom call. We can cover your goals, aims, setup arrangements and what you’d like to achieve with the finished artwork. An agenda and attendee list will be super helpful in advance.
On the day
I work digitally and will come prepared with my setup. I can be in view or out of sight. It is also possible to live cast the images as they unfold. Whichever works best for you. If needed, the drawings can be shared immediately.
After the meeting
I’ll always ask you for feedback to ensure the accuracy of all information captured. Unless they’re needed immediately I’ll take the drawings away to tweak and send you your high resolution files and time-lapse within 24-48 hours.
Ready to Hire a Meeting Illustrator?
I'm based in Warwickshire, working across Birmingham, Northampton, the wider Midlands and beyond. I'm just 1.5 hours from London and happy to travel across the UK. I can also join your meeting remotely!
I'd love to help you capture your next meeting, workshop or consultation through visual meeting minutes. Get in touch and tell me a little about your meeting, including the date, location and what you'd like to capture, and I'll be happy to put together a quote.
Meeting illustration has sister services for events, conferences, talks and panels. These are sometimes called live illustration, or visual note-taking.
These terms are very much interchangeable. In a nutshell we capture conversations and ideas through drawing as they happen. Making pictorial summaries that accessible and help viewers re-visit, remember or learn key information.
✱ make key information accessible
✱ visual summaries for reports
✱ share information with people who couldn’t attend
✱ make complex ideas accessible
✱ share ideas with the wider public
✱ use images in campaigns, on social media or reports
✱ make notes easy and enjoyable to remember
✱ share images with stakeholders and investors